E-Recording
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E-Record California documents through Countrywide Process for secure recording in California counties that accept e-Recording. Countrywide Process advances the county recorder fees on your behalf, and you receive one, itemized invoice per recording. Countrywide Process provides E-Recording in all 44 California counties that accept e-recording, including Los Angeles, Orange, Santa Clara, San Diego, San Francisco, and more! Click Here to download a List of California E-Recording and physical recording counties.
How To Get Started With E-Recording.
- Click here to log into your Countrywide Process account or click here to create a new account (there is no fee to setup an account)
- Place a new county Recording order (Click here for step-y-step user guide instructions)
- Once you’ve placed an order , you will receive an order confirmation via mail, which is used for billing and tracking purposes.
- Mail original documents to Countrywide Process’s Los Angeles office: 455 N. Moss St. Suite 130, Burbank, CA 91502.
- Once we receive the originals and verify the accuracy of the documents, we will submit them to the county recorder.
- When the document(s) is/are recorded OR rejected, we will notify you via email. If recorded, a link to the stamped digital copy of the document(s) will be available for you to download from the email or within the order online. If rejected, you will be notified of the rejection reason and required corrections.
**Updated County Recorder Cover Page, effective 03/07/2022.** click here to download
Frequently Asked Questions
How much does e-Recording cost?
Rates below are based off the documents being received by the cut-off time of 1:00pm
- $50.00 Priority (Submitted within 2 business days of receipt)
- $85.00 (Not $80.00) Urgent (Submitted on the same day order is received, if received by Cut-Off Time)
- $25.00 Additional Documents Recorded in the Same Order (Must be for Same Property APN or Court Case Number)
- All fees mentioned above are separate from any recording fees, taxes imposed by the county, and portal Transaction fees.
- Countrywide Process service fees will be charged regardless of whether the county approves or rejects the submitted document.
- For Urgent matters, please ensure that documents are received before the designated cut-off time.
Payment Options
Wondering how to settle your invoice? We offer convenient payment methods, including credit/debit cards and ACH (checking account). Please note that we cover the recording fees upfront, and payments are processed upon the completion of your request, using the payment method you have on file. You will also receive a payment receipt and individual paid invoices via email, sent to your chosen accounting contact.
Recording Processing Time
Curious about the turnaround time? In most cases, counties still e-Record documents on the same day they are received during regular business hours. Based on our past experiences, documents are typically returned within 48 hours, often even sooner.
Recurring Recording Fees
Worried about recurring charges? Don’t be. We don’t impose any monthly or ongoing fees, and there are no memberships or subscriptions required. You simply pay a one-time fee for your specific e-Recording order.
How long does it take the County to Record
Wondering when your document will be officially recorded? The recording date is determined when the document is processed by the county clerk. This processing time can vary, ranging from the same day to up to 72 hours, depending on the specific county’s procedures.
Are PCORs and Transfer Tax Affidavits Recorded
Are you unsure if Preliminary Change of Ownership Reports (PCORs) or Transfer Tax Affidavits can be recorded? No, these are not recordable, however, are necessary for most jurisdictions and used as reference documents.
Helper Document Attachments
Should PCORs and Transfer Tax Affidavits be submitted as separate attachments within your order? Yes, please upload them as separate attachments.
Recording Multiple Documents
Can Multiple Recordable Documents be submitted in a single e-Recording order? Absolutely, you can. When uploading your documents, please specify the desired order for recording.
Submitting Multiple Deeds
Is it possible to submit multiple deeds within one order? Yes, it is. However, keep in mind that each deed should be uploaded as a separate attachment, and all the helper documents, such as a PCOR, must be related to the same property or case.
How to Upload Prop 58 Documents
If you need to upload a CLAIM FOR REASSESSMENT EXCLUSION FOR TRANSFER BETWEEN PARENT AND CHILD (Prop 58), please scan this document together with your Preliminary Change of Ownership Reports (PCORs) as a single attachment. If applicable, include the trust documentation behind the child exclusion for a complete submission.
To ensure error-free submissions, we kindly request that you upload your documents. This allows us to cross-reference them with the originals received via mail and ensures that everything is submitted in the correct order. Please note that we exclusively submit original documents that have been scanned and uploaded by our trained personnel.
